We are seeking a highly organized and efficient Office Administrator to join our team.
The ideal candidate, preferably female, will be responsible for providing administrative support and ensuring the smooth day-to-day operations of our office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks simultaneously.
The Office Administrator will play a crucial role in maintaining a positive and productive work environment.
Responsibilities:
* Perform general office administrative duties, including managing incoming and outgoing correspondence, answering phone calls, and scheduling appointments.
* Greet visitors and provide assistance as needed, ensuring a professional and welcoming atmosphere.
* Maintain office supplies inventory and place orders when necessary, ensuring an adequate stock of essential items.
* Coordinate and schedule meetings, conferences, and travel arrangements for employees, ensuring efficiency and adherence to deadlines.
* Assist with document preparation, formatting, proofreading, and editing to ensure accuracy and professionalism.
* Maintain and update electronic and paper filing systems, ensuring easy retrieval and organization of documents.
* Support the HR department by assisting with employee onboarding, maintaining personnel records, and coordinating employee events.
* Assist in organizing company events, meetings, and conferences, including logistical arrangements and catering.
* Manage office equipment and liaise with IT support to ensure proper functioning and troubleshoot any technical issues.
* Collaborate with other departments to facilitate interdepartmental communication and provide support as needed.
Qualifications:
* High school diploma or equivalent qualification; additional certification or training in office administration is a plus.
* Proven experience as an office administrator, administrative assistant, or similar role.
* Proficient in using office software (e.g., MS Office, spreadsheets, email) and office equipment (e.g., printers, scanners).
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* Strong attention to detail and accuracy in data entry, document preparation, and record keeping.
* Exceptional verbal and written communication skills.
* Ability to maintain confidentiality and handle sensitive information with integrity.
* Strong interpersonal skills and the ability to work effectively with diverse individuals.
* Problem-solving and decision-making abilities.
* Positive attitude, professional demeanor, and a customer service-oriented approach.
Note: We believe in equal opportunities and encourage applications from all qualified candidates, regardless of gender. This preference for a female candidate is based on specific business requirements and/or to promote gender diversity in the workplace.
Job Type: Full-time
Pay: AED3,000.00 - AED3,500.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- We must fill this position urgently. Can you start immediately?
Application Deadline: 30/06/2023
$ads={1}
$ads={2}